You'll need: login for the supplier portal (see credentials vault), last week's stock count sheet, and the reorder threshold list pinned in the office.
Every Monday, 8:30am — pull the current stock count from the warehouse system and compare against the reorder threshold list. Anything below threshold goes on the order.
Log into the supplier portal — three main suppliers, each with their own account. Credentials are in the shared vault under "Suppliers."
Place orders by 11am — this cutoff matters, orders placed after 11am ship a day late. Cross-check quantities against last month's usage, not just the threshold — seasonal lines (roofing felt, salt) need manual adjustment.
Update the master spreadsheet — every order gets logged with date, supplier, PO number, and expected delivery. This is what accounts reconciles against.
Flag anything unusual to the owner same day — a supplier price change, a stock line being discontinued, a delivery delay. Don't sit on it until the next catch-up.
Supplier portal locked out → IT contact in the credentials vault. Order didn't arrive → supplier account manager's direct line is saved under "Suppliers" in the shared contacts, not just the general enquiries number.